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Our team first built Tasks to help us scratch our own itch. We noticed that as our team grew it was becoming more and more difficult for us to work together to get things done.
Our biggest challenges with getting work done over email:
To help, we started off by using an off the shelf IT ticketing system for all of our work requests. Over time, this led to building our own task management app, now available in SenseiOS®.
If you’ve worked on a team that’s used a task management system you know how it forces you to focus on actionable requests.
Why? Let your team focus on clear action items, task owners, and due dates.
Unlike an email, a Task can only have one assignee at a time. The Task assignee is the person who is the current “owner” of getting the work done.
Although a Task only has one assignee, you can have many “checklist items” in a task, each with their own assignee.
Why? Task management systems don’t do work, people do.
By default, a Task’s status can either be open or closed. Once you close a Task, it’s clear to everyone involved that the work is complete, or in some cases no longer needed.
If you change your mind, you can always go back and re-open a task.
Why? We hate status meetings as much as you do.